Supercharge your PowerPoint productivity with
Supercharge your PPT Productivity with PPTools - Click here to learn more.

Proud member of


Image Export converts PowerPoint slides to high-quality images.

PPT2HTML exports HTML even from PowerPoint 2010 and 2013, gives you full control of PowerPoint HTML output, helps meet Section 508 accessibility requirements

Merge Excel data into PowerPoint presentations to create certificates, awards presentations, personalized presentations and more

Resize your presentations quickly and without distortion

Language Selector switches the text in your presentation from one language to another

FixLinks prevents broken links when you distribute PowerPoint presentations

Shape Styles brings styles to PowerPoint. Apply complex formatting with a single click.

Export the text of a presentation to a CSV/Excel file


Can PowerPoint save all the text in a presentation into a format that can be used in Excel?


This macro will export all the text in your PPT file to a comma-separated-value (CSV) formatted file that can be opened in Excel.

The file will be named AllText.CSV and will be saved to the same folder as your PPT file, unless you edit the macro to change this.

The CSV file will have one row of data per slide, with the text in the order in which it appears in the PPT (ie, in Z-order; to see what the order will be, you can press TAB repeatedly while viewing the slide in normal or slide view.)

Sub ExportTextToCSV()

  Dim oPres As Presentation
  Dim oSlides As Slides
  Dim oSld As Slide         'Slide Object
  Dim oShp As Shape         'Shape Object 
  Dim iFile As Integer      'File handle for output
  Dim sTempString As String

  Dim PathSep As String
  Dim Quote As String
  Dim Comma As String
  iFile = FreeFile          'Get a free file number

  #If Mac Then
    PathSep = ":"
    PathSep = "\"
  #End If

  Quote = Chr$(34)
  Comma = ","

  Set oPres = ActivePresentation
  Set oSlides = oPres.Slides

  'Open output file
  ' NOTE:  errors here if original PPT file hasn't been saved
  Open oPres.Path & PathSep & "AllText.CSV" For Output As iFile

  For Each oSld In oSlides    'Loop thru each slide
    For Each oShp In oSld.Shapes                'Loop thru each shape on slide

      'Check to see if shape has a text frame and text
      If oShp.HasTextFrame And oShp.TextFrame.HasText Then
          sTempString = sTempString & Quote & oShp.TextFrame.TextRange.Text & Quote & Comma
      End If

    Next oShp

    ' print the result to file:
    Print #iFile, sTempString
    sTempString = ""

  Next oSld

  'Close output file
  Close #iFile

End Sub

See How do I use VBA code in PowerPoint? to learn how to use this example code.

Did this solve your problem? If so, please consider supporting the PPT FAQ with a small PayPal donation.
Page copy protected against web site content infringement by Copyscape Contents © 1995 - 2022 Stephen Rindsberg, Rindsberg Photography, Inc. and members of the MS PowerPoint MVP team. You may link to this page but any form of unauthorized reproduction of this page's contents is expressly forbidden.

Supercharge your PPT Productivity with PPTools

content authoring & site maintenance by
Friday, the automatic faq maker (logo)
Friday - The Automatic FAQ Maker

Export the text of a presentation to a CSV/Excel file
Last update 07 June, 2011